Position:                   Executive Assistant

Reports To:                 Executive Vice President, Learning & Engagement

Contract Type:            Indefinite, Full Time

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail oriented, collaborative and results-driven individual for the position of Executive Assistant. We are proud and honoured to have been recognized as one of BC’s Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

Job Summary
The Executive Assistant to the Executive Vice President, Learning & Engagement provides confidential and senior-level administrative support. In addition, this role will also provide ongoing support to CPA’s Education Foundation (CPAEF), Benevolent Fund (CPABF) and CPABC Chapters. The Executive Assistant will also be responsible for the general administrative support of the Division, including supporting leadership with their involvement on national committees, and assisting with ad-hoc projects.

Key Responsibilities:

Executive Support to the EVP and Administrative Support to L&E Division (45%)

EVP Support

• Provide confidential administrative support to the EVP, Learning & Engagement, including email and calendar management, monthly expense reporting, travel and accommodation bookings;
• Track and coordinate assigned projects, providing regular status updates and follow-ups as required;
• Review and proofread reports for clarity, grammar, and presentation;
• Conduct research and compile information for special projects as requested;
• Provide divisional material to CPABC members and groups as required;
• Proactively manage reminders for key deadlines and deliverables across the Division;
• As time permits, provide confidential administrative support to the Learning & Engagement Division on an as needed basis, including:
  • Arranging staff meetings, including catering, A/V setup, and minute-taking;
  • Managing the Division’s credit card expenses and monthly reconciliation;
  • Assisting with Division-requested surveys (e.g. Chapter, Member, Student, etc.);
  • Coordinate national committee meetings and attend as assigned.

CPA Education Foundation (CPAEF) and Benevolent Fund (CPABF) Administrative Support (35%)

• Monitor the CPAEF inbox, answer inquiries and escalate issues as needed;
• Support the development, coordination and release of CPAEF and CPABF related communications (e.g. articles, social media posts, blogs, etc.);
• Regularly assess and update CPAEF and CPABF website content, including online applications, ensuring compliance with FOIPPA and accessibility legislation;
• Schedule CPAEF and CPABF Board of Governors and/or Executive Committee meetings, prepare datasheets, build and distribute meeting packages, and take minutes;
• Support CPABC Academic Forum, distributing CPAEF news updates and surveys to solicit feedback on speaking topics and current trends;
• Collect and evaluate the CPAEF adjudicated award applications, recommending recipients to the Vice President, Student Recruitment & Employer Relations;
• Create and distribute CPAEF award and rejection letters;
• Collect and store CPAEF donation receipts, and conduct preliminary evaluation new award, donation, and endowment requests;
• Coordinate and send annual Education Passport notification emails.

Member Engagement and Events Support (20%)

• Assemble new member welcome packages monthly;
• Support ad hoc distribution of gifts to members/volunteers;
• Assist with the packing and delivery of event materials to venues or volunteers across the province;
• Collect confidentiality pledges from Chapter volunteers;
• Maintain and update swag inventory listings.

And other duties and responsibilities as assigned by the Executive Vice President, Learning & Engagement

Key Requirements:

Knowledge and Experience

• Post-Secondary qualification in Business, Administration or a related discipline; or equivalent experience;
• Five (5) to seven (7) years experience providing Senior Administrative Support, preferably to executive leadership;
• Experience supporting governance bodies such as Boards or Committees, including preparing meeting materials and coordinating logistics.

Demonstrated Skills and Abilities

• Intermediate to advanced proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint);
• Demonstrated ability to manage confidential and highly sensitive information and interactions with professionalism, diplomacy and tact;
• Prior experience in Board governance structures and interactions;
• Proficiency with digital tools for surveying and scheduling (e.g. Survey Monkey);
• Adept at managing multiple competing priorities;
• Excellent interpersonal skills and relationship-building skill;
• Strong written and verbal communication skills, including minute-taking and presentation preparation;
• Ability to work both collaboratively and independently within a team environment;
• Meticulous attention to detail, refined organizational and superior time management skills

Preferred Knowledge, Experience, Skills and Abilities

• Experience supporting C-suite or senior executives in a non-profit, education, or professional association environment preferred.
• Prior experience with governance protocols such as Roberts Rules of Order, Bourinot's Rules of Order, and/or Chatham House Rule
• Knowledge of FOIPPA (Freedom on Information and Privacy Protection Act) and CASL (Canadian Anti-spam Legislation) is an asset

The starting annual salary for this position is between $60,000 and 75,000.00 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

• We Are Open
• We Work Together
• We Communicate
• We Improve Every Day
• We Are Professional
• We Laugh and Celebrate

About CPABC
The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a sixth consecutive BC Top Employer award in 2025.